5 Great Tips To Optimize Office Communication

Good communication is among the most critical aspects of the workplace. It not only allows workers to pass important messages among themselves but also gives the upper management team a chance to interact with the employees. Ultimately, effective communication serves to create a positive and motivational working environment. Conversely, poor communication renders employee opinions and ideas useless, which makes them feel frustrated and unappreciated. As a result, their working morale may depreciate significantly. Optimizing workplace communication begins with the leader; here are five effective strategies that can help you achieve this.

Often Engage in Face-to-Face Communication

While face-to-face conversations might appear like an outdated communication method, it is arguably the most effective way of connecting with your colleagues, clients, and workers. It’s also an ideal method of sharing emotional information, whether you’re breaking some good or bad news. This mode of communication is also an excellent choice when management needs a substantial amount of feedback. Similarly, when colleagues need to brainstorm or find possible solutions towards issues affecting them at the workplace, face to face communication will help them find straight answers to their queries.

Offer your Undivided Attention

Whether you are talking to a single employee or addressing a group in a meeting, providing your undivided attention will improve the manner in which your employees perceive you. Engaging in an activity that shows that you aren’t concentrating like texting on your smartphone will devalue the conversation. It will also cause the employee to whom you are talking to feel unacknowledged. It is, therefore, prudent to show that you’re focused by putting all other things aside and maintaining eye contact.

Inform and Inspire

Clarifying and explaining your ideas and thoughts is a vital aspect of communicating as a leader. However, as much as that appears to be effective, it only solves half the equation. The way you pass on your information should inspire and educate your team of workers. You should, therefore, plan your meetings in a way that effectively incorporates inspirational messages in your conversation. If this proves to be a challenge, it will help if you seek assistance from a coach or a leadership mentor.

Take Time to Listen

When discussing with your employees, it would be in your best interest to avoid monopolizing the conversation. Otherwise, your workers will begin to tune out of the conversation as a result of which your message will be lost. Your words need to be precise and your sentences straight to the point. You also need to pause between points to take questions if any and determine if your workers understand your directives. This will essentially assure your employees that they’re part and parcel of the conversation.

Ask for Employee Feedback

Communication at work should never be solely top-down. Regardless of their level of employment, always solicit your employees to get involved in the discussion, share their opinions and feedback. For instance, when sending a group email to your employees, you will want to encourage them to communicate their thoughts regarding the progress of the company. You might be surprised by the invaluable input they have to offer.


Effective internal communication is vital to the growth and functionality of any company. It helps employees to share ideas and discuss issues affecting them, which ultimately contributes to the productivity of the business. Good communication also helps to bridge the gap between the employees and the management team, encouraging them to work together towards a common goal.

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